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Submitting Orders in Juntar
Please note that Juntar has replaced email ordering as of January 2, 2024.
Log into Juntar
Select the Create icon in the top taskbar
Item Information:
- Select the Video / Film item type at the top of the form and enter information in the relevant fields.
- If film format is not otherwise specified, Resource Acquisitions will order a DVD copy.
- Including a link in the Where did you find this field helps eliminate any confusion with similar titles.
Classroom Use:
- If you know the film is intended for classroom use AND the faculty prefers an online format (streaming or digitized DVD), STOP and ask the faculty member to submit a request to DMS. DMS will pass the request to Resource Acquisitions to check for an online version.
- If the faculty is showing a physical copy in the classroom, continue the request in Juntar.
- See additional guidance for requesting online formats for classroom use below.
Event Use:
- This is intended for events outside a classroom and on campus.
- Special rights are not needed for classroom use.
- The Libraries does not license films for events off-campus and does not fund to license event rights without administrative approval.
- Complete the Libraries' proposal form to request funding for event rights.
- See more about Public Performance Rights below.
Price Information:
- The amount entered may be an estimate.
Routing:
- Select the primary subject area fund that will use the resource.
- FGEN is typically only used upon direction from APCS or ACR.
Submit:
Films for Streaming Use in the Classroom
Films for Streaming Use in the Classroom:
If the item is to be streamed for class use, the instructor will need to start by completing a request with Digital Media Services for digitization. DMS will pass the request on to Resource Acquisitions if a title needs to be ordered (in the best available format) for the Libraries' collection.
DMS Request Form:
As of June 2024, a group within the Libraries is working with DMS to clarify wording on the request form. Until that wording is clarified, advise instructors to:
- Choose "Submit a Request" on the right side of the screen
- For "What type of help is needed?," choose "Digitization: Video"
- We realize this wording doesn't necessarily describe the action that's occurring!
- Under "Media Source," choose "Available from the UT Library" even if the Libraries hasn't purchased a copy yet
- In the "Please describe your request" box, the instructor can specify that this is a request for a new purchase.
Films Streaming Commercially (but not available through an educational platform):
When a film is available commercially, i.e. Amazon Prime, Hulu, Netflix, etc., the instructor is informed that "The following titles are available commercially and not available through educational vendors, therefore students will have to access them by themselves. University Counsel does not allow DMS to digitize a Library DVD if there is an educational or commercial vendor."
The faculty retains the right to use the physical copy.
Flowchart
Below is a flowchart that describes the process for a request.
Public Performance Rights via Email
Public Performance Rights (PPR) are needed when there is expressed desire to show a film outside the classroom. (See the guide answering common PPR questions for more information about PPR.)
- The event must be held on campus.
- Provide at least 2 months notice before the scheduled event.
- Know that it may not be possible to acquire PPR for each request.
- There is a cost associated with PPR and many PPR licenses are for a single event; discuss funding options with the requestor (do they, their department, or organization plan to pay for the showing or hope that the libraries will be a funding partner?).
- Consult with Steven Milewski or Jennie Mezick if you are unfamiliar with this process.
Include the following information when requesting PPR: (for either PPR alone or for a film order with PPR):
- name of event
- location of event
- date of event
- anticipated number of attendees