Collections Ready Reference

• Juntar Orders
• Gobi Orders
• Rialto Orders
• What Tool Do I Use For My Order?
• Forwarding "Suggest a Purchase" forms
• Duplicate Orders
• Taylor and Francis, Routledge, CRC Orders
• Cambridge University Press Orders
• Demand Driven Acquisitions (DDAs)
• Which eBook option do I choose? 

Please note that Juntar has replaced email ordering as of January 2, 2024.

Juntar Log-In

Select the Create icon in the top taskbar  

Item Information:

• Select the Book / eBook item type at the top of the form and enter information in the relevent fields.

• Including a link in the Where did you find this field helps eliminate any confusion with similar titles.

Price Information:

• The amount entered may be an estimate. 

Routing:

• Select the primary subject area that will use the resource.
• FGEN is typically used for office copies, leisure, Resource Sharing, and upon direction from APCS or ACR. 

Submit:

• Check the box at the bottom of the screen and click the submit button 

For Gobi training, please contact Gail Williams.

On the order information page in GOBI, include:

• Routing code (formerly called consolidated fund)
• Selector initials
• eBook purchase option, if applicable
• Order notes, if applicable

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UT Libraries is an early adopter for Rialto. If you would like access to select titles in Rialto, please email apcs@utk.edu. 

On the order information page in Rialto, select an order template to populate location, fund, and routing fields OR manually populate:

• Fund field with the fund ONE-TIME
• Route cart item into category for your subject area
• Shelving Location for physical items (Note: do not change Ordering Library)

If applicable, include:

• Rush (available for print titles only)
• Reporting Codes:
  • 4th Reporting Code for tracking expenditures for initiatives such as OneHealth and Leisure Reading. Office Copies are also reported here.
  • 1st, 2nd, 3rd, and 5th Reporting Codes should not be selected
• Order notes
  • Note to vendor: will be read by ProQuest
  • Note to approver: will be read by Resource Acquisitions staff
  • Internal note: will be read by Resource Acquisitions staff and become part of the order record
• Interested user
  • Make certain to check notify or place on hold

For detailed training, see the training page in this guide.

This is a visual summary for what tool to use for types of order requests:

• GOBI is best for print and ebooks, as well as rush print book order requests;
• Rialto is best for ebooks and rush ebook order requests;
• Juntar is best for print and ebooks, rush print and ebooks, and any order request where you're not sure where to start;
• TeamDynamix (TDX) is best for streaming films for classroom use

Resource Acquisitions will double-check that the title being ordered is not already held as either print or electronic. To help speed up fulfillment time for all orders, please:

• check your order requests against current holdings before sending
• only submit order requests in one ordering system (i.e. GOBI, Rialto, OR Juntar)
• indicate that the order is intentionally duplicating our holdings

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Most eBooks on the Taylor & Francis and Cambridge University Press (CUP) Sociology eBooks platforms are visible in our catalog and available for unlimited simultaneous users. 

UT Libraries subscribes to an evidence-based acquisition (EBA) collection for these titles. This provides our users with access to almost all titles published as an eBook on the T&F platform or the CUP platform. At the end of the term, we decide which titles to purchase. 

What does this mean for purchasing titles?
You will not be able to purchase titles if they are available on an EBA.

• Using Gobi, a message will display for item-level details that states “alt-ed added to library evidence based collection (date)" or "added to library evidence based collection (date)"

• Using Rialto, the "In your institution" badge will display for title-level details along with the "Purchased in Rialto" badge for the platform options on the item-level details.

How do I make sure a title is purchased at the end of the term?

In Gobi, add titles to be purchased to the shared folder titled "[Platform] EBA for purchase."

• Follow three steps to make this folder visible. 
• Include any notes for interested users, etc. as normal.

In Rialto, add titles to be purchased to the shared list titled "[Platform] EBA for purchase."

• Email apcs@utk.edu if you do not see this list.
• Notes for interested users, etc. can not be added to titles in lists using Rialto

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Under the DDA model, access to a title is provided without purchase. After a set number of uses, the title is then purchased by the library. Titles can be selected for DDA in Gobi. Please note that not all titles are eligible for DDA.

How to Request a Title for DDA

Search for your title in Gobi. Titles eligible for DDA are noted in the Library DDA column. If any row is marked "Yes", the title is DDA eligible. Select the title by clicking to the left of the image, and click the "Request DDA" button at the top of the page. You can request multiple items at once.

The titles you have selected for DDA will appear in a pop-up window. Any titles not eligible for DDA will be noted first. At the bottom of the window you will need to select the appropriate fund code and then click "Request DDA."

The eBook option you select is at your discretion. You will often see one title available through multiple platforms and various user options. The price is generally higher when the number of simultaneous users increases. If a title is required reading for a class, then it is recommended that you select the option that will provide the most users access at once and is DRM free. If there is no expressed desire for use by multiple people at once, then a lower number of simultaneous users will most likely suffice.  

eBook Options and What they Mean

*For eBooks on the EBSCO or ProQuest platforms, we do have the option to upgrade at a prorated cost to a higher number of simultaneous users at a later time.

**Concurrent and Non-linear Lending titles: APCS is notified when titles reach their maximum use and a new copy is purchased. This seldom happens.

Platform Notes (click on platform name for eBook example)

*ILL Allowed signifies that the entire book can be lent. Copyright law allows the lending of up to a chapter for all publishers. 

**Rights for individual eBooks on EBSCO and ProQuest platforms are determined by publishers.

***Springer eBooks are only available to purchase in Rialto.  

****See the above section on the T&F EBA.

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