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Public Access Policy Toolkit

For those seeking or receiving grant funds from agencies or funders with public access policies.

Public Access to Federally Funded Research

The White House's Office of Science and Technology Policy released the Expanding Public Access to the Results of Federally Funded Research policy memorandum in February 2013. It directed federal agencies to develop plans to make the publications resulting from federally funded research freely available to the public within one year of publication. It also required researchers to better account for and manage the digital data resulting from federally funded scientific research.

The memo is directed to departments and agencies with over $100 million in annual extramural R&D budgets. Federal funding agencies started rolling out their implementation plans in 2014.

Below is a summary table of the agencies that have made their implementation plans public.

Summary Table

Agency Pre-Award: Data Management Plan Required?* Post-Award: Where to Deposit Article Maximum Publication Embargo Post-Award: Where to Deposit Data Link to Policy, Plan, or FAQ
ACL/NIDILRR Yes PubMed Central (PMC) 12 months TBD Plan
AHRQ Yes PMC 12 months TBD Plan; Policy
CDC Yes CDC Stacks, using NIHMS submission system 12 months Multiple solutions Plan
DoD Yes Defense Technical Information Center (DTIC) 12 months No specific solution Memo
DOE Yes Public Access Gateway for Energy and Science (PAGES) 12 months Varies by office Plan
DOT Yes DOT National Transportation Library (NTL) 12 months TBD Plan
FDA Yes PMC 12 months Disciplinary data repositories, where available Plan; Staff Manual
IES Yes ERIC 12 months Researcher choice + data must be available for ≥10 yr. Policy; Data Guide
NASA Yes NASA PubSpace (part of PMC) 12 months NASA’s Data Portal, other repository, or inclusion of data in publication as supplementary material FAQ; Plan
NIH Yes PMC 12 months Multiple solutions FAQ; Plan; Data Sharing Policy; Genomic Data Sharing Policy
NIST Yes PMC (NIST Interface) 12 months + NIST reserves right to shorten or extend period No specific solution + metadata submitted to NIST's Enterprise Data Inventory** Plan
NOAA Yes, if generating environmental data NOAA Institutional Repository 12 months Multiple solutions short term + NOAA Data Centers for data “worthy” of long term preservation Plan
NSF Yes NSF-PAR 12 months An "appropriate repository" Plan; FAQ
SI Yes SRO, CHORUS 12 months SRO, CHORUS, or approved repositories FAQ
USAID Encouraged, but "Datasets must be submitted" through the DDL Optional: Development Experience Clearinghouse N/A Development Data Library (DDL) Data Policy
USDA Yes (NIFA) PubAg 12 months TBD Plan
USGS Yes USGS Information Product Data System (IPDS) & USGS Publications Warehouse 12 months Metadata to the USGS Science Data Catalog + USGS maintains authoritative copy of data Plan; Summary; USGS Data Management Site
VA Yes PMC 12 months Partner with HHS, NIH, FDA, and DoD on “effective mechanisms" + Plan

*Guidance on most funder's DMP requirements can be found on this DMPTool page.

**Metadata schema should follow guidelines found in the White House's Project Open Data.


Introductory text and table adapted from Columbia University Scholarly Communication Program, under a CC-BY license.

Additional information taken from NCSU Libraries' Funding Agency Guidelines page.